How to Improve Your Operations with FleetFORMZ
Last month we gave you the top 5 reasons to ditch paper forms and go digital. Hopefully that got the wheels turning. This time, let me give you some specific examples from various industries on how to implement the FleetFORMZ solution to reduce waste, costs, and downtime, and improve efficiency and customer service.
Electronic Vehicle Inspection Report
Have you ever rented a car or moving truck? Typically they have a paper checklist of items that should be inspected prior to the rental and when you return the vehicle, so you're not held responsible for pre-existing damages. It also helps to ensure the vehicle is safe to operate before it goes out on the road. This type of checklist is used in many industries, not just car and truck rentals. Using FleetFORMZ we were able to create an electronic version of the vehicle inspection checklist that integrates with the GPS tracking platform. Each company can configure the components in the checklist according to their company policy. Different vehicles or asset types can have a different set of components that need to be inspected. The driver or operator would complete the pre-trip and post-trip inspection on a mobile device (android, iphone, or any mobile device with a web browser). The driver selects the vehicle or asset from the list and the set of components that need to be inspected for that type of equipment appears automatically. The driver or operator would note any defects, include images, and submit the report. The fleet manager, supervisor, and maintenance technician will have a dashboard where they are alerted of any failed inspections and can take corrective action.
Installation Forms
You can easily track the details of an installation using FleetFORMZ. It can be a simple form where installers note the customer, what was installed, and keep track of parts, material and labor. It could also be more complex and integrate with existing inventory software so the installer can see what parts are available and when parts are used for an installation they're automatically removed from inventory.
Equipment Maintenance
When a vehicle or equipment goes down you're not just paying for the cost of the repairs, you're paying for opportunity costs. Downtime means less work is performed which results in decreased revenue. Unfortunately, we can't completely stop equipment malfunctions, but we can use electronic forms to streamline the process and get your vehicles and equipment back in operation sooner.
Work Orders & Dispatching Jobs
Creating jobs and work orders and dispatching those to your mobile team can be made easier using FleetFORMZ. You can enter the customer name, address, time, description of work that needs to be done, and push that information to field workers. Field workers can then add parts or materials to the work order and update the status of the job. The supervisors or dispatchers can easily view the status of any job and which technicians are currently available to dispatch new jobs accordingly. This makes it easier to provide accurate information to customers and maximizes efficiency.
Fuel Purchases
How much is fuel costing your company each week/month/year? Many business owners, managers, and analysts don't know the answer. Keeping track of fuel purchases can be a time consuming process - tracking down all the paper receipts and entering the data, then finding a way to sort, filter, and analyze the data. FleetFORMZ could solve a lot of problems and help companies better track their fuel spending. Fuel purchase information including gallons/liters, cost, vehicle odometer, location of purchase, date/time, and more can be entered using the FleetFORMZ app. and a photo of the receipt could also be uploaded. All of the fuel purchase data could be analyzed in a dashboard and reported on in the FleetFACTZ platform and could even be integrated with telematics data to provide even more useful information like fuel consumption and efficiency rates.